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Jonathan Greenhalgh Internal, White Collar...

How To Write A Killer Negotiation Letter


So you did your research, nailed the interview and unsurprisingly got an offer of employment!

Well done and good luck in your new career… Hang on, wait a minute.

Before you go in all Stone Cold Steve Austin, saying “ Awww Hell Yeah” and accepting the job, you’re going to want to make sure that the offer meets your expectations. It’s not always easy hitting the breaks, stopping and evaluating everything, but its vital that you do this. If you accept the job, then decide that the salary isn’t right or benefits aren’t right a little way down the line it’ll be a lot harder to negotiate.

Negotiating a job offer is a perfectly acceptable practise and more companies are open o negotiation than you might think.

You might think that this is something that you should do in person, and if you can do that excellent, but to some, that would be a horrific and nerve-racking task. It’s so much easier to put everything in writing that way you won’t forget anything. This approach also doesn’t put the employer on the spot and gives them time to think your counter-proposal over. 

What should you put in your negotiation letter?

  • Make sure that the letter is correctly addressed, to the person who signed your offer letter.
  • Start off your letter by thanking them for the offer
  • Let them know how enthusiastic you are about the role
  • speak about the company in a positive manner
  • Clearly, state that you would like to suggest some changes to the job offer
  • Justify your requests with clear well-constructed points and give valid data to support them
  • Make it clear that you are open to a further discussion about the offer
  • Clearly, state that you are happy to start the role as soon as possible under the right conditions
  • Make sure that your letter conveys a respectful tone and doesn’t come off as a list of demands or a ransom note

If your letter is well written and your points valid, the employer should be convinced to look into adjusting the offer.

How long should you wait for a response?

You’re going to want to give the employer time to read and consider your letter and liaise with other staff members that may be involved before they respond. You should also keep in mind the start date of the new job. 

If after a week you have had no response or the start date is approaching it is not unreasonable for you to send a follow up asking when you should expect a reply.

Now you should be prepared to write a fantastic negotiation letter, bear in mind that if you are working alongside a recruiter, they can do this bit for you and go to the client directly.

If you need more advice to help you out on your job search, make sure that you head over to our helpful “Guide to finding a new job” page on our website by clicking here.